CONSTITUTION OF THE ASSOCIATED STUDENT BODY OF
TREVECCA NAZARENE UNIVERSITY
Through our desire to maintain and uphold the ideals for which Trevecca Nazarene University is respected and to establish this instrument formally, which will effectively facilitate the functioning of our Associated Student Body, we, the Associated Student Body of Trevecca Nazarene University, do ordain this Constitution.
ARTICLE I NAME AND PURPOSE
Section l Name
The name of this organization shall be the Associated Student Body (ASB) of Trevecca Nazarene University.
Section 2 Purpose
The purpose of this organization shall be to foster and maintain the aims, ideals, and principles of Trevecca Nazarene University by:
A. Encouraging academic excellence in accordance with the highest ideals of the Christian commitment.
B. Representing itself to the trustees, administration, and faculty of the University through a Student Government Association.
C. Providing and supporting student leadership through an active SGA.
D. Developing school spirit and encouraging its growth through a variety of activities.
E. Encouraging extra-curricular activities and supporting all campus clubs, social and cultural events, and service projects.
F. Promoting responsible citizenship on the campus and in the broader community.
G. Manifesting a responsible and cooperative attitude towards the policies and purposes of our university and church.
Section 3 Colors and Motto
A. The colors and motto of this organization shall match those of Trevecca Nazarene University.
1. The colors of this organization shall be purple and white.
2. The motto of this organization shall be Esse quam videri, “to be, rather than to seem.”
B. All publications and correspondence of ASB shall abide by the TNU Publications Manual.
ARTICLE II MEMBERSHIP AND BUDGET
Section 1 Members
All students registered at Trevecca Nazarene University shall be members of the Associated Student Body of Trevecca Nazarene University.
Section 2 Budget
The budget of the ASB shall be determined by the University Vice President for Financial Affairs and approved by the President’s Cabinet.
Section 3 Honorary Members
Honorary Members may be elected to the ASB by a majority vote of a quorum of the SGA. Honorary members may not vote in plenary SGA meetings or hold office. Such membership may be given as an honor to distinguished members of the Trevecca Community, alumni, or other persons who have enhanced the life of the ASB.
ARTICLE III MEETINGS
Section 1 Meeting of the Student Government Association
The regular meetings of the Student Government Association shall be in accordance with Article V, Section 12.
Section 2 Procedure
Unless otherwise specified, meetings shall be conducted according to parliamentary procedure as defined by Robert’s Rules of Order Revised.
Section 3 Quorums
A simple majority of the total votes cast by the membership of the ASB shall constitute a quorum for action, including elections and ratifications of constitutional revisions of amendments.
Section 4 Special Meetings
A. Special meetings of the ASB shall be called by the ASB President.
B. Special meetings of the ASB may also be called when a petition for such a meeting is presented to the ASB President or to the Faculty Advisor of the organization. Such a petition must be signed by not less than ten percent (10%) of the active membership of the ASB. When a petition for a special meeting of the ASB has been successfully presented, the SGA and Administration must act upon the request in a timely fashion for satisfactory consideration of the intended subject of that meeting.
ARTICLE IV OFFICIAL PUBLICATIONS
Section 1 Darda
The annual publication of the ASB will be known as Darda, taken from I Kings
Section 2 Trevechoes
The official newspaper of the ASB will be known as Trevechoes and shall be published at least monthly throughout the school year.
Section 3 Ownership
Since legal responsibility adheres to Trevecca Nazarene University for all publications, ultimate authority regarding policy and publication shall lie with the university.
Section 4 Publications Advisors
Each publication shall have an advisor in accordance with Article X.
Section 5 Election and Removal from Office for Editors
A. Selection and removal from office for publications editors shall be in accordance with the provision of Article V, Section 8.
B. The candidates for editorial positions must be in accordance with the provisions of Article V, Sections 7 and 8.
ARTICLE V STUDENT GOVERNMENT ASSOCIATION (SGA)
Section 1 Representation
The SGA shall be recognized as the official representative body of the ASB, and as such, will speak as the collective voice of the students of the university. Through the SGA, any member of the ASB shall be enabled to bring constructive criticism and/or suggestions for any improvements which might further the aims, ideals, and effectiveness of the university.
Section 2 Mission Statement
The Student Government Association of Trevecca Nazarene University is a body of elected students actively representing the diversity of student interests within the Trevecca Community: providing leadership through service.
Section 3 Officers
The officers elected by the Associated Student Body shall comprise the Student Government Association of Trevecca Nazarene University and shall be elected in the manner and for the purpose described in Article V, Section 6, 7, and 8.
Section 4 Powers Vested in the SGA
The legislative powers of the ASB shall be vested in the SGA.
Section 5 Committees
When it shall be deemed necessary or advisable, committees of the ASB shall be elected or appointed by the SGA according to the wishes of the body to carry out any special project or to arrange for any special program.
Section 6 Membership of the SGA
A. Voting Members
1. Executive Council
a. ASB President
b. ASB Vice President
c. ASB Chaplain
d. ASB Director of Social Life
e. ASB Director of Student Life
f. ASB Director of Communications
g. Darda Editor-in-Chief
h. Trevechoes Editor-in-Chief
i. Trevecca Intramural Association Commissioner
2. Class Councils
b. Vice President
d. Director of Social Life
e. Director of Communications
f. Director of Student Services
B. Non-voting members
1. SGA Faculty Advisor
2. Class Council Sponsors
Section 7 Major and Minor Offices
All members of the Executive Council, as well as Class presidents will be viewed as Major Offices. Other members of the SGA, as well as officers of the subsidiary organization (e.g. clubs) shall be considered Minor Offices. Students holding a major office shall not hold any other office in that same organization and no student shall hold more than two minor offices in the same organization. No student shall be allowed to hold concurrently more than one major office. No student may hold a major or minor office while holding a Resident Assistant or Public Relations position. Exceptions may be made by majority vote of the Executive Council with final approval from the Associate Provost and Dean of Student Development and the SGA Advisor (Associate Dean of Community Life).
Section 8 Membership Qualifications
A. To qualify as a candidate for membership in the Student Government Association, one must:
1. Be a full-time student or be making normal progress towards graduation.
2. Have at least one semester’s previous attendance at Trevecca Nazarene University, including the election year (with the exception of incoming freshmen). Candidates for major offices must have at least one year’s previous attendance at Trevecca Nazarene University, including the election year.
3. Be free from social probation.
4. Have a 2.0 cumulative grade point average, except Executive Council members who must have a 2.5 cumulative grade point average.
5. Meet with the approval of the SGA and the President’s Cabinet of the University.
B. The ASB President, the ASB Vice President, the ASB Chaplain, the ASB Director of Social Life, the ASB Director of Student Services, and the ASB Director of Communications shall be of junior social classification or above during their term of service. Exceptions may be made by majority vote of the Executive Council and Student Life Committee.
C. The publication editors must be of sophomore social classification or above during term of service.
D. The TIA Student Director shall be determined by the faculty sponsor of the TIA and the University Athletic Director, and shall be approved by the Dean of Student Development.
E. Candidates for the ASB President must have held a major office within the Student Government Association during the year of election, or must have held a minor office for two years, including the year of the election. Exceptions may be made by majority vote of the Executive Council and the President’s Cabinet.
Section 9 Nominations, Elections, and Appointments
A. The ASB Vice President shall manage supervision of elections, including all dates and guidelines, and will provide petitions for all potential candidates.
B. A minimum of three days shall be given for students to file petitions for nominations. The candidates must then be approved by both the SGA and Administrative Council according to the qualifications stated in Article V, Section 8. Upon approval by the said bodies, the candidates shall be declared official. Only on the candidate’s consent and file of petition with proper approval shall his name be placed on the ballot for election.
C. In class council elections, a candidate may win by plurality. In ASB elections, if no candidate receives 50 percent of the votes, a run-off will be held within one week between the two candidates with most votes. Any other elections shall be by majority vote of the students voting.
D. Candidates must seek election to office individually and may campaign for themselves only.
E. Potential candidates for any major office must interview with the outgoing officer prior to being approved by SGA and the Student Life Council. The outgoing officer must sign the candidate’s petition.
F. Any candidate may present a request to the Executive Council for a revote if any misconduct is suspected. The revote must be requested before the results of any election are made public. The request of the revote may or may not be granted by the Executive Council.
G. The publication editors must interview with chair of publications committee, the publication sponsor, and the out-going editor of their respective publication. The current editor may only interview candidates if he or she is not a candidate.
H. In the event that there are less than two candidates for any position (or only two for the representative position), the ballot will be a yes or no ballot. The candidate is elected with a majority of yes votes.
Section 10 Removal from Office
A. In the event any SGA member falls below the required GPA for their position, or has missed more than three meetings in accordance with the provisions of Article V, Section jud11, Subsection E, the Executive Council will make the final decision of continuation or dismissal from office.
B. When the ASB or any of its subsidiary organizations wishes to discipline an officer for neglect of duty, the Executive Council with the approval of the Dean of Student Development reserves the right to withhold a portion of scholarship money.
C. A two-thirds vote of the SGA shall be required for impeachment. An SGA member shall not be allowed to vote on his/her own impeachment. Upon passing, the impeachment shall be referred to the Judiciary Tribunal for disciplinary action.
D. In the event of a vacancy in an office of the SGA, the members of the SGA shall have the power of interim appointment until a special election shall be held (within three weeks after the vacancy occurs). The nominee elected to fill the vacancy shall take office immediately to serve the term. During the second semester, the SGA shall have the power to fill any vacancies in SGA, with the exception of the ASB President which must go to a special election of the ASB.
Section 11 Committee Organization
The business of the SGA shall be conducted in the following manner: Five (5) committees shall be appointed to which Student Government business shall first be directed. These committees will be presided over by an officer of the SGA who will facilitate the deliberations of the committees and present their recommendations and reports to the SGA in plenary session. Final action will be taken by the Assembly. All SGA members who serve on said committees are expected to attend all meetings.
1. Student Services Committee
a. Presiding Officer: ASB Director of Student Services
b. Membership: Class Directors of Student Services, Club Presidents, and any others as seen fit by ASB Director of Student Services
c. Duties: Provide a means of communication between all students and SGA and assist the ASB Director of Student Services with his/her responsibilities
2. Campus Ministries Committee
a. Presiding Officer: ASB Chaplain
b. Membership: Campus Ministries Leaders, Class Chaplains, and the Chaplain of the university
c. Duties: Assist in the coordination and implementation of various campus ministries
3. Communications Committee
a. Presiding Officer: ASB Director of Communications
b. Membership: Class Directors of Communications and any others as seen fit by the ASB Director of Communications
c. Duties: to work in conjunction with the Executive Council on promotional materials for which SGA is responsible and to assist the ASB Director of Communications with his/her responsibilities
4. Social Life Committee
a. Presiding Officer: ASB Director of Social Life
b. Membership: Class Directors of Social Life, in addition to at least 10 members-at-large
c. Duties: to advise and to work closely with the ASB Director of Social Life in order to plan various all-school social events
5. Student Life Activities Board (SLAB)
a. Presiding Officer: ASB Director of Social Life
b. Membership: Assistant Dean of Students for Community Life (co-chair), ASB Director of Communications, and TIA Commissioner
c. Duties: establish a working calendar of campus activities; meet every spring semester to plan the next year’s calendar, coordinate activity forms as directed by the ASB Director of Social Life, and to continue to maintain the All-School calendar throughout the school year
Section 12 Meetings of the SGA
A. The SGA shall meet in plenary session at least one regularly scheduled weekly meeting throughout the school year during weeks when school is in session five days unless an exception is made by majority vote of the Executive Council. The Assembly shall determine the exact time and place at the first meeting of the semester.
B. A majority of the voting membership including the presiding officer shall be necessary to constitute a quorum. A smaller number may adjourn; any official business requires a quorum.
C. All SGA meetings shall be open to any member of the ASB (for observation only) except those meetings that by majority vote of the SGA are declared to be Executive Session.
D. By written request to the ASB President, a representative of any organization or group of students or an individual student may be granted the privilege of presenting any matter of student interest to the Assembly.
E. Any SGA member who is absent from more than three regular meetings during the semester, without valid reason (as determined by the Executive Council), shall be subject to impeachment, according to Article V, Section 10.
F. Special meetings of the SGA shall be called by the ASB President or may be called when a petition for such a meeting is presented to the ASB President or to the SGA Faculty Advisor. Such a petition must be signed by not less than one-third of the membership of the Assembly.
G. Each meeting of the SGA shall begin with devotions and prayer and end with the Lord’s Prayer and Alma Mater.
Section 13 Duties of the SGA
A. To act as the chief agent or liaison between the ASB and the Trustees, Administration, and Faculty of Trevecca Nazarene University
B. To nominate student members for Faculty Councils and committees, when such members are designated.
C. To set up committee organization according to Article V, Section 11, Subsection B
D. To organize, coordinate, and perpetuate other student organizations necessary to further the aims, ideals, and principles of Trevecca Nazarene University
E. To have on file copies of all student organizational constitutions
F. To cooperate with the faculty in the promotions and harmonization of spiritual, academic, social, and cultural phases of university life
G. To have jurisdiction over all programs, activities, and elections of the ASB
H. To determine its own rules of procedure in harmony with the limitations of this Constitution
I. To have the power to make any regulations necessary and proper for the execution of the provisions of the Constitution
J. Upon a majority vote, poll the student body for input in making decisions regarding matters of student interest
K. To enact Bylaws of the ASB, by means of written bills each of which shall be passed by the SGA on two different days; bylaws are to be drafted and published according to Article XII.
L. To cooperate with the Executive Council of the SGA in facilitating the efficient functioning of the Student Government
M. To work alongside the Office of Student Development to appoint appropriate class sponsors
ARTICLE VI EXECUTIVE COUNCIL
Section 1 Membership
The Executive powers of the ASB shall be vested in the Executive Council consisting of the ASB President, the ASB Vice President, the ASB Chaplain, the ASB Director of Student Services, the ASB Director of Social Life, and the ASB Director of Communications, the TIA Commissioner, the Editor-in-Chief of Darda, and the Editor-in-Chief of TrevEchoes. The SGA Faculty Advisor shall serve as an ex-officio member. The chairperson shall be the ASB President.
Section 2 Meetings
1. The Executive Council shall meet in plenary session at least one regularly scheduled weekly meeting throughout the school year during weeks when school is in session five days unless an exception is made by majority vote of the Executive Council.
2. Any Executive Council member may call a special meeting of Executive Council, in order to conduct business a two-thirds majority must be present.
Section 3 Duties of the Executive Council
A. To assist the ASB President in the preparation of the agendas of the SGA meetings, placing there upon all old and new business, including any request for a hearing before the SGA by any student of any approved campus organization
B. To assist the ASB President in appointing committees and directing and studying the general activities of the SGA
C. To act in the interest of the ASB in any instance of emergency when it is impossible to assemble the SGA, such action being subject to review by the Assembly
D. To decide the validity of absences of an SGA member
E. To hold annual budget hearings in accordance with the provisions of Bylaw Six
F. To maintain Judicial Authority in accordance with Article XI
ARTICLE VII DUTIES OF THE OFFICERS OF THE ASSOCIATED STUDENT BODY (ASB)
Section 1 Duties of the ASB President
A. To call and preside at the meetings of the Student Government Association (SGA) of the ASB
B. To be the primary representative of the Associated Student Body
C. To serve as chair of the Executive Council of SGA
D. To advise and visit student organizations and inform them of Student Government activities and policies
E. To provide inspiration and vision for the direction that the SGA and the ASB shall take
F. To appoint Student Government committees except those the SGA shall elect
G. To be in charge of the organization of class councils as needed
H. To strive at all times for the improvement of the University
I. To exercise such powers as shall be vested in him/her by the laws, rules, and customs, of the ASB
J. To discharge faithfully all responsibilities of the Vice President in the event of the Vice President’s temporary absence from office
K. To assist the Office of Student Development with planning the annual fall leadership summit
L. To meet weekly with the Dean of Student Development or as requested by the Dean
M. To make a report to the ASB at least once each semester
N. To serve as an ex-officio member of the Southeast Regional NYI Council
O. To serve on any other University committees as requested
P. To serve as a student representative to the Academic Council
Q. To maintain the ASB Constitution
R. To conduct a performance review with each ASB Executive Officer at the beginning of the spring semester in conjunction with the SGA advisor
Section 2 Duties of the ASB Vice President
A. To cooperate with the ASB President in carrying out his/her duties
B. To assume duties as President in the event of the President’s permanent disqualification or temporary absence and to hold such office until it shall be filled by a special election
C. To serve as Chief Financial Officer of the ASB and of the SGA
D. To report as needed at the weekly meeting of the SGA and submit a detailed report to the SGA at the close of each term to be audited by the SGA
E. To keep a complete and accurate account of the receipts and disbursements of all funds of the ASB
F. To enforce the decisions of the budget hearings of the ASB Executive Council
G. To coordinate the All-School Project
H. To maintain accurate records of SGA proceedings
I. To keep record of all absences of the SGA members at meetings and report to the Executive Council concerning these absences
J. To properly post and distribute the SGA weekly minutes to SGA members and the Dean of Student Development
K. To coordinate all student elections; these will include ASB elections, class elections, and the All-School Project
L. To work internally with SGA, keeping track of cumulative GPA requirements and promoting a spirit of academic commitment among student leaders
Section 3 Duties of the ASB Chaplain
A. To coordinate campus ministries under the direction of the Office of the Chaplain
B. To serve as the presiding officer of Campus Ministries Committee
C. To serve as a student representative on the Spiritual Life Committee
D. To serve as liaison to the Office of the Chaplain concerning announcements made prior to chapel services
E. To appoint campus ministry directors with the University Chaplain and to report names of directors to SGA
F. To plan devotions and prayer for the beginning of each meeting of the SGA
G. To serve as an ex-officio member of the Student Life Council
H. To coordinate campus ministries chapels, all-school praise and worship services, and to assist class chaplains in coordinating class chapels
I. To organize religious aspects of events as needed within SGA
J. To share responsibility of organizing Club Rush at the beginning of the Fall semester with the Director of Student Services
K. To coordinate at least one all-school service project per semester
Section 4 Duties of the ASB Director of Student Services
A. To provide support for students in all areas of student life and to facilitate communication between individual students and the SGA
B. To organize and promote student forums and intellectual events for the student body
C. To oversee all club activity on campus
D. To design and coordinate Club Rush
E. To sponsor at least one of every sport’s home games or matches
F. To organize notes and visits to students in the hospital
G. To coordinate at least one event per semester that promotes awareness of cultural diversity on campus
H. To serve as the liaison between SGA and RHA by attending RHA meetings
I. To coordinate the nominations and presentation of All-School Awards in the Spring Semester
J. To maintain and keep on file updated club constitutions
K. To obtain reports of club activities each semester
L. To assume responsibility for club charter procedures as stated in Article IX
Section 5 Duties of the ASB Director of Social Life
A. To serve as presiding officer of the Social Life Committee
B. To encourage and assist all student organizations in presenting worthwhile social programs
C. To serve on the Student Life Activities Board (SLAB)
D. To serve as an ex-officio member of the Calendar Committee, Special Events Committee, and whatever other committees necessitate his/her membership
E. To coordinate and sponsor at least six social activities in conjunction with the Social Life Committee per semester
F. To coordinate an annual All-School Retreat
G. To meet weekly with the Assistant Dean of Students
H. To fill out Event Planning Forms in accordance with school policy
I. To guide the Director of Social Life-elect in coordinating an end-of-the-year event
Section 6 Duties of the Director of Communications
A. To oversee all communication to and from the SGA
B. To coordinate all promotional means necessary for any SGA sponsored activity, including but not limited to posters, videos and commercials, cafeteria napkin advertisements, hand-outs, informational brochures, chapel announcements, weekly and special occasion e-mails, Facebook invites, posts on the ICE page, campus TV channel advertisements, and radio announcements as requested by only the Executive Council
C. To provide TrevEchoes and Darda with SGA promotional information such as highlights, interviews, updates on events, and significant motions
D. To serve as a member of the Calendar Committee
E. To maintain necessary communication with all members of SGA as requested by a major office
F. To maintain the SGA webpage
G. To work in conjunction with the TNU Print Shop, the producer of the campus channel, the Marketing Department, University Chaplain, Student Development, and other campus entities for advertisements, announcements, and other publicity needs
H. To serve as the presiding officer of the Communications Committee
I. To organize student opinion polls regarding events and significant motions at least once a semester
Section 7 Duties of the Darda Editor-in-Chief
A. To direct the process and bring to completion the publication of the Darda, presenting in a permanent photographic and literary form of the activities of the year
B. To work in cooperation with the advisor in selecting a staff, reviewing format, publisher, and budgeting expenditures
C. To report to SGA on the progress of the publication
D. To serve as a member of the SGA
E. To be responsible for the distribution of the Darda of the previous year
Section 8 Duties of TrevEchoes Editor-in-Chief
A. To work in cooperation with the advisor in selecting a staff, reviewing format, prospective publishers, and budgeting expenditures
B. To direct the process and bring to completion regular publications of TrevEchoes in order to provide:
1. Accurate objective comprehensive coverage of news events of interest to the members of the Trevecca community
2. Interpretive and constructive commentary on events, issues, ideas, institutions, and policies
C. To report to SGA on the progress of the publication
D. To serve as member of the SGA
E. To produce a minimum of four papers a semester
F. To seek approval for each edition of the newspaper by the advisor prior to each publication of the newspaper
Section 9 Duties of Trevecca Intramurals Association Commissioner
A. To promote the health and fitness of students through sports and recreational activities
B. To organize and coordinate all intramural sports for students
C. To hire and manage all referees for each sport
D. To serve as a member of the SGA
E. To schedule all games and matches
F. To establish and serve as the presiding officer of the TIA Committee
G. To oversee student conduct during recreational activities
H. To setup facilities for use and clean-up after use
I. To submit a summary of each event to the Dean of Student Development
ARTICLE VIII CLASS OFFICERS
Section 1 Officers
Each university class shall elect a President, Vice President, Director of Social Life, Director of Communications, and Director of Student Services. These officers, along with their class sponsor, shall constitute the Executive Council of the class.
Section 2 Qualifications
The qualifications of class officers should be in accordance with Article V, Section 8.
Section 3 Election
A. With the exception of the Freshman Class, all class officers are to be elected during the spring semester of the year proceeding the school year in which they will serve.
B. Freshman Class officers shall be elected in a specially called meeting under the direction of the ASB Vice President within the first twenty (20) class days of the school year. In addition to meeting all other requirements, the nominees shall meet with the President’s Cabinet following the Student Government Association. All freshmen who have a composite ACT score of 19 or higher are eligible to run for any class office.
C. In offices with less than two qualified candidates, the same procedures will be followed as stated in Article V, Section 9, Subsection J.
D. All class elections shall be by a majority of the votes cast. In case less than one-fourth of the class votes, the election period shall be extended forty-eight
A. (48) hours. In case there is no election, a run-off will be provided by the Elections Chairperson within one week, between the two candidates receiving the highest number of votes.
E. If any other SGA offices are vacant at the beginning of the Fall Semester, an election of these positions shall be held simultaneously with the Freshmen Class elections.
G. Candidates must seek election to office individually and may campaign for themselves only.
Section 4 Duties of Class Officers
A. General Duties of Class Officers
1. To meet at least once a week at a specified time.
2. To plan, carry out, and attend activities assigned to the class by SGA.
3. Attendance policy will be the same as that of SGA, refer to Article V, Section 11.
B. Specific Duties of Class Officer
a. To preside over meetings of the entire class
b. To preside over class council meetings
c. To attend and report weekly to SGA in the plenary SGA meeting
d. To compile and submit a written semester report including financials to the ASB Vice President
e. To craft a vision and purpose for his/her class and to hold class officers accountable for carrying out their responsibilities
f. To work alongside the council to fulfill the duties of the class officers
g. To keep a complete and accurate account of the receipts and disbursements of all funds of the class
2. Vice President
a. To cooperate with the class president in carrying out his/her duties
b. To assume duties of president in the event of the president’s absence
c. To be responsible for the class fundraisers
d. To submit typed minutes to the class officers and ASB Vice President within one week of each meeting
e. To keep records of all absences of class officers and to report to the class president concerning their absences
f. To attend his/her weekly class council meetings as well as general SGA meetings
a. Give weekly devotions at class meetings
b. To cooperate with and assist the ASB Chaplain in any all-school service and/or service project
c. To serve as a member of the Campus Ministries Committee
d. To plan at least one class service project per semester
e. To plan the class chapel
f. To attend his/her weekly class council meetings as well as general SGA meetings
4. Director of Social Life
a. To plan and execute at least one class-sponsored social life event per semester
b. To cooperate with and assist the ASB Director of Social Life in any all-school activity or event
c. To serve as a member of the Social Life Committee
d. To serve as a member of the Social Life Activities Board
e. To attend his/her weekly class council meetings as well as general SGA meetings
5. Director of Communications
a. To advertise all class-sponsored events
b. To represent his/her class to the entire SGA
c. To cooperate with and assist the ASB Director of Communications in campus-wide publications
d. To serve as a member of the Communications Committee
e. To attend his/her weekly class council meetings as well as general SGA meetings
6. Director of Student Services
a. To provide personal support for students in all aspects of student life
b. To cooperate with and assist the ASB Director of Student Services in organizing and implementing events
c. To represent his/her class to the entire SGA
d. To serve as a member of the Student Services Committee
e. To attend his/her weekly class council meetings as well as general SGA meetings
ARTICLE IX SUBSIDIARY ORGANIZATIONS
Section 1 Procedure for Establishing a Club
A. Two forms are required in obtaining official active status; a club charter and a constitution. Format requirements to follow for drawing up these forms can be obtained from the ASB Director of Student Services.
B. The completed forms should be returned to the ASB Director of Student Services. At its next meeting SGA will review and take action on the Documents. A representative of the club should be notified of the action taken by SGA.
C. Upon acceptance by SGA the documents shall be presented to the Student Life Council for final approval. With the Council’s approval of the forms and the signature of the Dean of Student Development the club shall obtain a temporary charter.
D. Temporary status shall remain in effect for one complete semester. During temporary status a representative of the club shall be required to report to SGA as requested, with a total of four reports during the semester. The reports can be made orally at SGA meeting by a representative of the club or by a written report submitted to the Vice President who will present the report to SGA. The reports should include the progress and activities of the club. At its final meeting of the semester the reports shall be placed in the SGA files and copies will be sent to the Dean of Student Development.
E. The President of each club, as a member of the Student Services Committee, is expected to attend all meetings.
Section 2 Qualifications for Club Membership
Members of subsidiary organizations must:
A. Be a member of the ASB.
B. Be in good academic and social standing (neither on academic or social probation).
C. The following qualifications refer only to service, not departmental clubs:
1. Have had previous attendance of one (1) semester at Trevecca.
2. Submit a letter of intent to the said club specifying purpose for uniting with the club.
3. Any person meeting these qualifications shall be deemed qualified for membership by the SGA and the club.
4. Any club denying membership to said persons should be able to justify such action to the Executive Council.
Section 3 Qualifications for Officers
Qualifications for club officers hold the same criteria as that of club membership.
However, those seeking to be club president must have a minimum GPA of 2.5.
Section 4 Procedures for Maintaining Club Charters
In order for a club’s charter to remain current, the following procedures must be followed:
A. Submit an accurate list of all current club members to the ASB Director of Student Services at the beginning of each semester.
B. Present an oral and written semester report to the SGA in cooperation with the ASB Director of Student Services, which includes services rendered to the community and Trevecca, club sponsored activities, treasurer’s report, and number of active and inactive members. By a motion of the SGA, each club shall be deemed active or inactive.
C. Be responsible for members of the club who violate school policy by suspending the member from club activities and meetings until the member is reinstated to good academic or social standing by the appropriate Dean. In the case of extenuating circumstances, an appeal can be made by the sponsor to the Student Life Committee. A club activity is defined as a planned activity approved by the Dean of Student Development and the SGA.
D. Follow and adhere to the constitution that is presented to Vice President.
E. Abstain from any activity that involves hazing as defined by the Dean of Student Development.
Section 5 Full Rights and Privileges
It should be understood that during temporary status the club shall have the rights and privileges of a chartered club. Full rights and privileges shall include:
A. Only charter clubs have activities on campus (non-conflicting).
B. Candidate for Club of the year (semester reports).
C. Other sundry privileges as determined by the SGA.
Section 6 Disciplinary Action for Clubs
Failure to abide by guidelines in Article IX, Section 4 will result in disciplinary action taken by Student Life Committee and the SGA. Disciplinary action may result in probation, suspension, or termination of a club’s charter. The charter, constitution, and any other information of the suspended club will be placed in an inactive club file in the SGA office. The charter may be reactivated by a favorable vote of the SGA and Student Life Committee. In this case the club will be immediately observed as being officially chartered as explained in Section 1, Subsection D. A terminated club may be founded again by following the guidelines for the establishment of a club on campus.
Section 7 Club Sponsors
All clubs shall elect a sponsor according to Article X.
ARTICLE X SPONSORS
Section 1 General Qualification of Sponsors
A. Must be a full-time faculty member or administrator
B. Must have had at least one semester of full-time service at the University
C. Faculty members will ordinarily have only one sponsorship
D. Must be approved by the SGA.
Section 2 Selection Procedure for Sponsors
A. The University Assistant Dean of Students for Community Life will serve as the sponsor of the Student Government Association, unless otherwise named by the Dean of Student Development and approved by the Assembly.
B. The procedures for the selection of class sponsors are as follows: The incoming sophomore, junior, and senior classes shall, in the spring semester, select three names for class sponsors for the upcoming school year and present these names to the President’s Cabinet for final approval and appointment.
1. The procedure for the selection of the freshman class sponsor is as follows:
In the spring semester, three nominees are selected by the ASB and submitted to the Dean of Student Development, who submits them to the President’s Cabinet for final approval and appointment.
Section 3 Duties of Sponsors
A. SGA Sponsor
1. To attend meetings of the ASB and advise on matters relative to correct procedure and school policy
2. To serve as an advisor to the various ASB Committees, upon request
1. To attend meetings of their respective publications staff and advise on matters relative to correct procedure and school policy
2. To attend meetings of the Social Life Committee and the SGA when requested
3. To supervise the respective publications expenditures and sign each requisition
4. To assist in the preparation of each publication where needed
1. To attend all meetings and events of their student groups, including executive council meetings
2. To advise on all matters relating to school policy, correct procedures and group activities
3. To keep the Dean of Student Development informed of all group activities
4. To sign the semester reports of their respective class
The duties of club sponsors are the same as those of class sponsors as found in Article X, Section 3.
ARTICLE XI JUDICIAL AUTHORITY
Section 1 Judiciary Tribunal
The judicial authority of the ASB shall be vested in the Judiciary Tribunal. The membership of the Judiciary Tribunal shall consist of the ASB President, the ASB Vice President, the ASB Chaplain, and the SGA Sponsor. The ASB Vice President will serve as the recorder of the actions of the Tribunal. The ASB President shall chair the meetings. The Judiciary Tribunal shall meet upon call of the Tribunal Chairperson or the SGA.
Section 2 Functions and Powers of the Judiciary Tribunal
A. To decide, by majority vote, whether or not it shall hear or review a case
B. To decide all questions by majority vote by secret ballot
C. To interpret finally all questions relative to this Constitution or its amendments, or by-laws
D. To decide finally upon all disputed elections of the ASB or its subsidiary organizations
E. To decide on disciplinary action of impeached SGA members
F. To exercise appellate jurisdiction in cases involving the ASB or its subsidiary organizations and in all cases for which no other recourse has been provided
G. To present in writing all of the decisions and opinions it hands down
ARTICLE XII RATIFICATION, AMENDMENTS, AND BYLAWS
Section 1 Ratification
A. This Constitution shall become effective upon its approval by the Student Life Council of the University and ratification by a two-thirds vote of a majority quorum of the ASB.
B. Upon adoption, this Constitution and the laws made in pursuance thereof, shall be the supreme laws and final authority of the ASB who shall be required to conform thereto, and all legislative, executive, and judicial organizations shall be bound to uphold the name.
Section 2 Amendments to the Constitution
A. Amendments to this Constitution may be proposed by a two-thirds vote of a quorum of the SGA or by a majority vote of a quorum of the ASB at a special meeting.
B. Amendments thus proposed must be approved by the Student Life Council of the University after which they may be submitted to the ASB for ratification. A two-thirds majority vote shall be required to pass any amendment during the regular school year.
1. All amendments that change positions, duties, or other major policies shall be reviewed one year after being approved by the student body. In this way, all content changes made to the Constitution shall be reevaluated after the one year trial period.
Section 3 Bylaws
A. Bylaws are to be drafted in the following manner: They must contain a general caption beginning with the words “A Bylaw to...” and including a brief description of the provisions. The bylaw itself should be divided into sections and subsections (similar to this constitution) and the provisions of a bylaw may not in any way conflict with the caption. Bylaws may deal with any subject not cited in this Constitution, or define or build on subjects included in this Constitution, but can in no way amend or nullify anything included in this Constitution.
B. Bylaws are to be submitted to the ASB President who is obligated to submit the bylaw to the appropriate standing committee of SGA for consideration. The Assembly must pass every bylaw on two different days. Within three days the bill shall be fully published and posted in a public place. The publishing of the bill shall not precede the first passage and the second passage shall not be within three days of the first passage.
C. These bylaws shall be printed in full and attached to all printed copies of this Constitution for the purpose of distribution.
D. These bylaws shall be in effect until they are superseded by other bylaws or by constitutional amendment.
E. Any amendments to Bylaws may be proposed by the Vice President or the President and may be approved by a majority vote of the SGA. These amendments must take place before the election of a new Assembly in the spring.
of the Associated Student Body Constitution
of TREVECCA NAZARENE UNIVERSITY
BYLAW ONE A BYLAW TO DESCRIBE THE ALL-SCHOOL PROJECT (adopted1974-76)
The All-School Project is a gift from the Student Body back to the University. All future Student Government Assemblies may authorize an All-School Project Committee to bring suggestions for the particular year’s project to the SGA. The SGA must approve these various ideas, and must bring these suggestions to a vote of the Entire Student Body. This procedure will give evidence of Student Body approval and potential support of the favored project ideas. The All-School Project should be voted on by the ASB before the end of the fall semester.
BYLAW TWO A BYLAW TO SPECIFY TIMING OF CONSTITUTIONAL REVISIONS (adopted 1975-76)
Following the election of ASB officers for the succeeding year, the incumbent SGA may not initiate constitutional revision action.
BYLAW THREE A BYLAW TO SPECIFY THE PROCEDURE TO BE USED BY STANDING COMMITTEES OF THE STUDENT GOVERNMENT ASSOCIATION (adopted 1979¬80)
Section 1 Organization
A. All business coming before a plenary session of the SGA (with the exception of the President’s Report) must undergo prior consideration through the Executive Council of SGA, one of the standing committees of SGA as established by the ASB Constitution, or through an ad-hoc committee previously established by the SGA for the purpose of reporting directly to the body as a whole.
B. The 5 standing committees of SGA are: Student Services, Campus Ministries, Communications, Social Life, and Student Life Activities Board.
Section 2 Meetings
A. All committees must meet regularly during the semester at intervals stated in the committee by-laws.
B. Committee procedure will be regulated by Robert’s Rules of Order Revised.
Section 3 Reports
A. Each committee chairperson may report to the plenary session of SGA on a weekly basis. The committee chairperson must request a place on the SGA agenda at least twenty-four hours prior to the plenary session.
B. Each committee report must follow the following structure:
1. Business in Progress -a report of informative items of interest that do not require SGA action.
2. Unfinished Business -any motions or issues from previous meetings which require SGA action.
3. New Business:
4. Committee recommendations – those items of business considered and approved by the committee which require SGA approval must be put in the form of a motion by the committee chairperson. Each item must be approved by a majority of SGA and the action of the SGA supersedes committee action and is the official position of the SGA.
5. Items rejected by committee -significant items raised in committee which failed to receive a favorable recommendation. No action shall be taken on said items unless a council member wishes to pursue the matter.
BYLAW FOUR A BYLAW TO ESTABLISH AN EDITORIAL POLICY FOR STUDENT PUBLICATIONS AT TREVECCA (adopted 1979-1980)
Section 1 Purpose
The student publications of Trevecca Nazarene University are a valuable aid in establishing and maintaining an atmosphere of free and responsible discussion and of intellectual exploration on the Campus. They are a means of bringing student concerns to the attention of the faculty and the institutional authorities and of formulating student opinion on various issues on the campus and in the world at large. The editors and staff of student publications recognize and wholly support the Christian ideals and principles upon which Trevecca rests as an institution. The publications are committed to the highest standards of good journalism with the added standard of Christian responsibility and all subjects will be treated in as fair, impartial, and unobjectionable manner as possible.
Section 2 Legal Responsibility
Since legal responsibility adheres to the university for all publications bearing its name, ownership of all publications must be vested in Trevecca Nazarene University and therefore, ultimate authority regarding policy and publication must lie with the university. To protect the university, it is necessary for a statement to appear on the editorial page that the opinion expressed in the publication are not necessarily those of the university, or student body. In the delegation of editorial responsibility to students, the university must provide sufficient editorial freedom and financial autonomy for the student publications to maintain their integrity of purpose as vehicles for free inquiry and free expression in a Christian academic setting. At the same time, the corollary responsibilities are to be governed by the canons of responsible journalism, such as avoidance of libel, indecency, undocumented allegations, attacks on personal integrity, and the techniques of harassment and innuendo.
BYLAW FIVE A BYLAW TO INSURE THE MAINTENANCE OF RECORDS, AND TO PROVIDE FOR OPEN MEETINGS (adopted 1979-80)
Section 1 Meetings
1. Notwithstanding any provision of this constitution all meetings of the Student Government Association (SGA), specially appointed ad-hoc committees of the student government, or any affiliated group with the exception of chartered clubs must be open to observation by anyone.
2. The ASB Vice President must attempt to keep a schedule of all such meetings which would be available upon inquiry.
3. All meeting times of standing or special committees of the SGA shall be posted in a public place, with the public invited to attend.
4. The ASB President must be responsible for editing the newly revised ASB Constitution during his/her year of service.
BYLAW SIX A BYLAW TO ESTABLISH PROPER FINANCIAL PROCEDURES FOR THE SGA (Adopted 1979-1980)
Section 1 Governance
The ASB Vice President must coordinate the financial responsibility of Student Government.
Section 2 Budget Hearings
A. During spring semester following the organization of the new SGA, the current ASB President, the current ASB Vice President, the Vice President Elect, and the ASB President-elect must coordinate budget hearings to determine the allocation of ASB funds to the various student funded organizations for the upcoming fiscal year.
B. The ASB Vice President must give written notice to the authorized representative of the various student funded organizations of the date, time, and place of the budget hearing and must request a written budget proposal to be pre-filed with the ASB Vice President three (3) days prior to the budget hearings. The budget proposal should meet the following criterion:
1. Typed, with three (3) copies for distribution.
2. Contain an itemized budget with actual and anticipated income and outgo of the current fiscal year listed in the left column, and the projected income and outgo for the upcoming fiscal year in the right column. This should be as detailed as possible and should be divided into major categories, e.g., office expenses, special projects, etc.
3. The final portion of the budget should state last year’s allocation as well as the request for the upcoming year, with an indication of the percentage of increase of decrease from the previous year. The Executive Council shall in no case allocate funds to an organization that has not presented a formal request pursuant to the provisions of the paragraph.
C. The ASB Vice President must announce to the newly-elected SGA the date, time, and place of the hearings no later than seven (7) days prior to the hearings. In no case shall the deliberations of the hearings be closed.
Section 3 Budget Reallocations
A. The Executive Council may consider recommendations to reallocate student monies as deemed necessary by a majority of the committee membership in the form of a recommendation to the SGA.
B. Meetings for the purpose of reallocation may be called by the ASB Vice President or by two members of the Executive Council or by a majority of the SGA.
C. One week prior to the meeting, the ASB Vice President must announce to the student body the date, time, place of said meeting and he/she must further inform the authorized representatives of the organizations whose budgets are under review, that they should be in attendance.
Section 4 Finance/Student Life Committee Approval of Expenses
A. The ASB Vice President must approve any involvement of the Student Government Association involving monies of any amount.
B. All calendar activities, i.e., Junior/Senior Banquet, Valentine, etc., which involve student funds must require consideration by the Vice President in the following manner:
1. The treasurer of the sponsoring organization shall prepare an itemized budget to be delivered to the ASB Vice President as deemed necessary no later than two weeks prior to the date of the event.
2. The ASB Vice President must review the budget proposals and make recommendations for adjustments to the SGA for approval of the activity.
3. Actions of the SGA must be enforceable by the ASB Vice President who must take necessary measures to insure compliance, including:
a. Informing the University Accounting Office to stop all requisitions and check requests of involved items.
b. To request that the Dean of Student Development and the organization sponsor refuse to approve requests for related expenses.
c. To inform outside firms that the organization is operating in defiance of school financial policy and the university will not be liable to pay obligations of said organizations.
C. The ASB Vice President must approve any outside expenditure. Any contract to be entered into by any student-funded organization must be signed by the ASB Vice President and the Dean of Student Development.
Section 5 Audit
A. The ASB Vice President must conduct audits on Student funding organization accounts from time to time as he or she deems necessary, or as requested by a majority of the SGA. The audit findings shall be published and posted, and copies delivered to the ASB President, the ASB Vice President, and to anyone who makes a request.
B. In the spring semester of each year the ASB Vice President must conduct an extensive audit of all student funded accounts. The findings of the audit including a financial report of each organization, must be published before the end of said semester, posted, and delivered to the ASB President, ASB Vice President, and to members of the SGA.
Section 6 Annual Financial Report
A. During the spring semester, the ASB Vice President must compile semester reports from all organization’s treasurers and make any necessary revisions to develop an “Annual Financial Report of the Associated Student Body of Trevecca Nazarene University”.
B. Said report must be published, posted and copies must be delivered to the ASB President, and the ASB Vice President for the purpose of reflecting the financial status of all student organizations in the All-School Award Selection process.
Section 7 Fiscal Responsibility
A. It must be the duty of each student-funded organization to exercise a satisfactory level of fiscal responsibility by maintaining a balanced budget throughout the fiscal year.
B. If judged to be in deficit by the Executive Council, a student-funded organization may in no case sponsor any activity other than fund-raising activities which do not involve student account funds. Organizations who anticipate the need for an additional allocation prior to an expense should request a budget hearing for the purpose of reallocation of funds into their account. The organization should seek outside funds or raise money through special projects to alleviate the deficit in order to be allowed to resume sponsorship of activities.
C. When an organization is determined to be in a deficit situation, the ASB Vice President shall inform the Dean of Student Development, the organization sponsor, and the Business Office of the situation and advise them not to approve financial transactions other than deposits for the organization.
Section 8 Budget Proposal to University
In the fall of each year the ASB Vice President must meet with the University VP of Financial Affairs to discuss the university budgetary process. The ASB Vice President, with the approval of the Student Government Association, must submit a budget proposal to the Dean of Student Development regarding student funds for the upcoming fiscal year under the same procedure utilized by any department or agency of the university.
Section 9 Special Project Fund
A. A special activity fund is hereby established to provide for special projects of the SGA.
B. The account must be established in the following manner:
1. The account must have a separate agency number and funds must carry over at the end of each fiscal year.
2. Interest must accrue to the account of the rate which interest accrues to all idle funds of the university.
3. A cash advance of any amount may be withdrawn at any time by the appropriate student government official. All other transactions are to follow normal procedure for all agency account transactions.
4. Funds in this account are to be spent on special projects deemed to be in the best interest of the student body by a two-thirds vote of the SGA. No funds may be withdrawn from the account prior to approval by a two-thirds vote of the SGA notwithstanding, however, exceptions to this subsection granted upon a two-thirds vote of the SGA.
Section 10 The failure of anyone to comply with the provisions of this bylaw shall constitute neglect of duty.
BYLAW SEVEN A BYLAW TO SPECIFY HOMECOMING ELECTION GUIDELINES
Section 1 Purpose of Homecoming Elections
The purpose of Homecoming elections is to nominate female/male representatives who uphold the academic, social, and spiritual ideals of Trevecca Nazarene University.
Section 2 Election Procedures
The ballots must be conducted as follows:
A. Senior Ballot -The members of the senior class must vote for ten (10) females/males out of the list of all of the senior females and males. The top ten (10) females and males must then be placed on a separate ballot. The class shall then vote for three (3) females and males out of the ten. The three (3) females and males with the most votes must be declared winners. Senior attendants can serve on the court as a Senior representative only one year.
B. Junior, Sophomore, and Freshman Ballots – The respective classes will vote for five (5) females and males out of the list of all the females/males of the respective class. The top five (5) females/males must then be placed on a separate ballot and the respective class will vote for one out of the five. The female and male with the most votes must be declared the winner.
C. The Homecoming Court will consist of three senior females, and three senior males, one junior female, one junior male, one sophomore female, one sophomore male, one freshman female, and one freshman male. The entire student body votes to determine the Queen and King. The female with the most votes of the three females will be declared the Queen. The male with the most votes of the three males will be declared the King.
BYLAW EIGHT A BYLAW TO DESCRIBE AWARDS PROCEDURE
Section 1 Nominations and Voting
A. Students, faculty, and administration have an equal vote in the recognition of one male and one female in various areas for outstanding achievement.
B. The ASB Vice President and the ASB Director of Student Services will be responsible for the voting process of the All School Awards. The Awards nominations will be voted on during spring semester of every year.
C. If a student is in the final four (4) nominations for more than one (1) award, he/she must chose the category he/she would most like to win. No student can be on the ballot for more than one (1) award category. The only exception to this rule is Citizenship. A Senior may win both citizenship and another distinctive award. The nominations for Citizenship must be two (2) graduating seniors, disregarding male/female distinction.
D. The Executive Council will decide the class of the year and the club of the year.
Section 2 Presenters
Presentation In order to make these awards more prestigious, the following departments will be involved in the presentation of the awards:
A. Spiritual Life, University Chaplain
B. Dependability, Dean of Enrollment Services
C. Leadership, University President
D. School Spirit, Dean of Student Development
E. Scholarship, Academic Dean
F. General Activities, Assistant Dean of Community Life
G. Class of the Year, ASB President
H. Club of the Year, ASB Director of Student Services
BYLAW NINE A BYLAW TO ENSURE ACCOUNTABILITY OF ASB SCHOLARSHIP RECIPIENTS (adopted 1990-91)
Section 1 Minimum Number of Work Hours
Each scholarship recipient is required to spend a minimum of three hours each full week that school is in session during his or her term in office fulfilling specified duties of his or her office (see Article VII). Two of these hours must be posted in a public place.
Section 2 Reporting & Record Keeping
Each scholarship recipient must keep a record of his or her time spent fulfilling specified duties (see Section 1). This record must be presented to the Executive Council, SGA, or the SGA faculty sponsor upon each of their requests. After review, SGA will deem the report as acceptable or unacceptable. If deemed unacceptable, then the procedures for removal from office (see Article V, Section 10) will be followed.
Section 3 Each scholarship recipient must maintain files throughout his or her term in office. At the conclusion of the term these files must be passed on to the newly elected officer who will be assuming the duties of the present officers.
BYLAW TEN A BYLAW TO FURTHER DESCRIBE THE ROLES OF THE APPOINTED POSITIONS IN THE STUDENT GOVERNMENT (adopted 2005-2006)
The positions of Darda Editor, TrevEchoes Editor, and TIA Commissioner shall, upon selection by the appropriate committee, be placed on a yes/no ballot for the ASB to affirm their SGA status as voting members. If the candidate receives approval by a simple majority, he or she will then be recognized as official voting members of the SGA, with all such rights and privileges. The yes/no ballot will be administered in the spring, after the selection of the candidates, during the same time as class council elections. In the event that a majority of the ASB votes “no”, the candidate(s) will be reconsidered by the appropriate committee, with the possibility of a new candidate being chosen.