Residence Life Policies

Residency Requirement

(Fall and spring semesters only)

All non-married students under the age of 23 at the time of registration who are enrolled for six or more credit hours per semester and do not live at home are required to live in University residence halls and participate in the board plan. Students who are enrolled for five or less credit hours, are 23 years of age or older, have a previous baccalaureate degree, or have been previously married who desire to live in University residence halls may do so subject to permission from the Office of Student Development. Those not taking classes also need approval from the Office of Student Development to live in University residence halls. The residency requirement does not apply to students enrolled for Mini-Term, Summer I, or Summer II. Exceptions to this policy are made for unusual cases only. Single students may qualify for an exception based on the following criteria

  1. Living at home with parents in the Nashville area.
  2. Living with mature relatives other than parents.
  3. Approved rent-free housing when a job provides it as a condition of employment.

The final decision concerning an interpretation of the residency requirement will be made by the Student Life Council. Extreme emergencies or cases with mitigating circumstances may be presented to the associate provost and dean of student development for a ruling. The ruling may be appealed to the Student Life Council.

Application for exceptions should be made through the Office of Student Development well in advance to the start of the semester.

Housing Contract

All students living in a campus residence are required to sign a housing contract. Signing the contract states your intent to abide by the housing policies, behavioral standards of conduct, and procedures outlined in this Handbook. The contract runs for the entire school year or until you move out of the residence hall.

Residence Hall Hours

Part of living in a college community is making the transition from home life to life as a responsible adult and involves the acceptance of responsibilities and privileges of mature persons. The University community, in order to aid in the transition to a position of self-discipline, has set the following residence hall hours for students:

Freshmen

Sunday-Thursday: 12:00 a.m.
Friday-Saturday: 2:00 a.m.

Sophomores, Juniors, Seniors, and students 21 years of age and older

Each night: 2:00 a.m.

Residence hall lobbies will close at 2:00 A.M. to nonresidents of each particular hall.

Any exception due to emergency must be approved by the resident director. The process for enforcing residence hall hours may include counseling, loss of privileges, fines, community service, social probation, suspension and/or dismissal.

Being unaccounted for throughout the night, excessive abuse of residence hall hours, or failure to meet with the resident director on the first or second offense requires additional disciplinary steps to be taken.

Directives from the associate provost and dean of student development concerning admission to residence halls following 2:00 a.m. will be followed by all resident directors. You should call the residence hall night resident assistant in case you will be delayed by an emergency which will be reviewed by your resident director.

The hours policy during official school breaks (mid-semester, Thanksgiving, spring, and Easter) is as follows: Break begins the last day of classes and ends the first day back to classes. Curfew each night during break is 12:00 a.m. Arrangements must be made with your resident director prior to break when work after midnight is required.

Residence Hall Vandalism

It is expected that students who are involved in vandalism will take responsibility for their actions. Person(s) known to be responsible for vandalism will be charged the full amount personally. The charge for the repair or replacement will be placed on the student's account. Damage in a student's room is charged to the resident(s) of that room or to the person(s) known to have caused the damage. Damage in a residence hall for which responsibility cannot be determined will be charged on a pro rata basis to all residents during the semester.

Overnight and Weekend Passes

You have the privilege of out-of-town or overnight trips or passes, but you must leave with your resident director or resident assistant the name, address, and telephone number of your host and hostess. All residents are subject to residency requirements. Students under 18 years of age are required to have their parents sign a permission slip at the beginning of the school year authorizing them to take overnight and out-of-town trips. Any falsification will result in disciplinary action.

Keys

Each resident is issued a key upon signing a housing contract. The current maintenance cost is charged to replace a lost key. Keys are to be turned in at the close of each semester. Failure to do so will result in a $25.00 fine.

Appliances

In order to keep insurance costs down, fire and health regulators and University insurance allow for no cooking in the residence halls. Any evidence of such (even the presence of cooking utensils) will result in an increase in insurance cost. Toasters, toaster ovens, electric skillets, grills, hot plates, and other such cooking appliances are not allowed. Blenders and coffee pots are permissible.  Any evidence of cooking will result in a $100.00 social fine and/or disciplinary action. Refrigerators meeting the specification of 6.0 cubic feet or smaller and microwaves up to 900 watts are allowed. You may iron in your room if a properly equipped ironing board is used.

Fire Safety

Living in a residential area requires each student to be responsible for abiding by all rules, particularly those designed to provide safety to individuals residing in the community and their property. Because of the seriousness of this matter, students are encouraged to read all policies related to fire safety, appliances, decorations, firearms, fireworks, fire extinguishers, emergency procedures, smoking, and littering. Candles and incense may not be burned but can be used for decorative purposes. Hallways and stairwells must be kept clear of any trash, furniture, or other belongings.

Electrical Outlets and Phones

Any alteration of electrical, phone, or cable systems, which are the property of the University, must be done by University Plant Operations or ITS personnel.

Painting

Any painting must be approved by the Office of Student Development and Plant Operations. No defacing of residence hall walls or furniture is allowed, and occupants will be held financially liable for any abuse.

Decorations

Room decorations are encouraged as long as they do not create health and/or fire hazards, cause damage to the room, or are deemed contrary to the mission and Christ-centered nature of the University. Student room posters, signs, or other information must be limited to inside the room/apartment and not shown to the outside community. Window, wall, or door postings inside the room or facing outside the room that are deemed offensive may be removed or altered at the discretion of the University.

Pets

Residence hall pets are restricted to fish that are properly kept.

Insurance

The University does not carry insurance on student property. Insurance companies will not allow landlords to cover the contents of buildings. Therefore, it is your responsibility to insure your own possessions. It will be the responsibility of the offender(s) to care for the cost of personal injuries or property damage (not covered by insurance) resulting from pranks, fights, or accidents.

The University does not cover students' personal property when traveling off-campus either for personal travel or University sponsored trips. Any theft or damage losses that occur will normally be covered by the parents's homeowners insurance, and claims should be presented to your local agent. The University will assist, as appropriate, in getting police reports and damage information that may be available.

Residence Hall Meetings

You are to attend all required residence hall and section meetings called by your resident director, resident assistant, and/or the residence hall council. Violators will be subject to disciplinary action as set forth by the Residence Hall Judicial Council. All mandatory residence hall meetings must be publicized one week in advance unless there is an extreme emergency.

 

Housekeeping and Maintenance

Room / Apartment Maintenance

In the residence hall it is necessary that health be safeguarded and property preserved. To better achieve this goal, each R.A. shall conduct a weekly well-announced room and bathroom check. Students will share in the cleaning of the bathrooms; residents of each room will be responsible for it. The following criteria can be used as a checklist for the assessment of fines:

  1. Rooms dusted
  2. Floors cleaned
  3. All residence hall furniture intact
  4. Trash not overflowing
  5. Bathroom must be cleaned in its entirety
  6. Kitchen area and appliances should be cleaned in its entirety

Failure to clean your room, bathroom or kitchen may result in a fine, community service or referral to the Residence Hall Judicial Council.

If any of these criteria are not being maintained, it is the RA's responsibility first to notify the violator(s), then, if necessary, to notify the resident director, who will assess the situation and deal with it as he/she sees fit.

Suite Maintenance

Suitemates must take responsibility to ensure cleanliness and proper sanitation of suites and bathrooms at all times. Failure to do so will result in disciplinary action.

Public Area Maintenance

Residents are expected to clean up after themselves in public areas for the benefit of all community members. Assessments for extra cleaning in common areas, around the building grounds, or in individual rooms will be charged to apartment or building community members. Students are expected to refrain from throwing trash onto campus grounds. Students in residences may not throw trash or other objects out of windows or off of stairwells. Dumpsters are provided and intended for use. Violations of this policy will result in fines and disciplinary action.

Apartment Maintenance

Individual apartments are expected to be kept clean over the course of the students' stay and will be checked periodically for health reasons. Residents of any apartment that is not in acceptable condition will be given a time line for cleaning to be completed or be subject to disciplinary action.

Quiet Hours

In a community living situation, consideration of fellow students is imperative. The rights of others should be regarded at all times. Loud and/or annoying noises should be restricted in the residence halls. Particularly during the evenings, extra consideration should be given to see that no one is disturbed from study or sleep.

Study Hours:

Monday-Thursday: 7-10 p.m.

Mandatory Quiet Hours

Sunday-Thursday: 10 p.m. - 9 a.m.
Friday-Saturday: 12 midnight- 9 a.m.

RAs may be requested to assist in the enforcement of study hours as well as the mandatory quiet hours.

Formal Lobby and Informal Lounge in Benson Hall

The formal lobby will be open daily from 7:00 a.m. to 2:00 a.m. A night RA will be available during the evenings. The informal lounge in Benson Hall will not be open to women since the structure of Benson Hall places the informal lounge, laundry room, and game room inside the first level of the residence hall proper.

Showing Videos in Public Areas

It is a violation of copyright laws to show videos intended for private use in the lobbies of the residence halls. Anyone attempting such showings will be asked to stop immediately.

Visitors

You must register your guests with the resident assistant or resident director before they are permitted to stay overnight or past appropriate residence hall hours. No one will be allowed to have more than two visitors per month. All visitors and guests are subject to rules on the campus as applicable to their host/hostess.

Visitors cannot stay in the residence halls more than three nights per semester. A fee will be charged (current nightly rate) for guests staying the fourth night. Special permission should be obtained from the Office of Student Development for any exceptions. Students failing to properly register their guest(s) will be subject to disciplinary action by the Residence Hall Judicial Council. Visitation of babies or small children in the residence hall rooms is permitted only with the approval of the resident director. Baby-sitting is not permitted in the residence hall.

Residence Hall Behavior

Students participating in fights within the residence hall or residence hall area will be subject to disciplinary action. Water balloon and snowball fights are acceptable only between consenting participants outside the building. (Throwing from the windows is not acceptable.) The resident director has the authority to halt any such activity that could endanger those involved and/or bystanders.

Unauthorized Access

Persons giving or receiving unauthorized access to locked rooms or apartments or going in and out of windows or onto roof tops will be subject to a $50.00 fine. Visitation of the opposite sex in residence hall living areas beyond the lobby is not allowed (stairway and hallway are considered beyond the lobby). Each party involved will be fined $50.00 and will be subject to further disciplinary action.

Visitation of the opposite sex in living quarters is considered a serious offense calling for severe discipline and possible disenrollment.

University Right of Entry

The University reserves the right of access to all University-owned residence hall rooms and apartments. It will be assumed by the University that the student has knowledge of and is aware of, within reason, conditions existing in and activities taking place in his or her room. The University reserves the right to remove any object or material from a student's room that would violate a University regulation or behavioral standard of conduct. Disciplinary action may be taken with any student found in possession of such items. All violations of University policies found by a staff member entering a student room, no matter for what reason, will be documented and referred to the student disciplinary process. As a courtesy, entry into a room or apartment should be authorized by the associate provost and dean of student development as well as a written description, when the resident is not present at time of entry. The written description should include:

  • authorized signature of the associate provost and dean of student development
  • name of the person entering
  • purpose of the entry
  • date and the time

If you feel this right is being abused, report it to the Office of Student Development.

Redford, Shingler, Wise and Bush Visitation Guidelines

Visitation of the opposite sex in Redford, Shingler, Wise and Bush residential areas has been approved on the following basis and at the following times.   Agreements will be signed by all residents stating the visitation guidelines and their agreement to abide by such privileges.

  • Residents must give RAs a 24-hour notice by phone.
  • Weekday guest pass hours:  Monday/Wednesday 6 -11 pm; Tuesday/Thursday 6-11 pm
  • Weekend Guest pass hours: Friday and Saturday - 6 p.m. - 12:00 midnight; Sunday  1-4pm and 8:00 p.m. - 12:00 midnight.
  • There must be a minimum of three persons in the apartment when using a guest pass.
  • All blinds will be open and window on door will be uncovered.
  • Visitations may occur in living room only.
  • Guest pass must be placed on outside of apartment door

If no guest pass is on the door, residents will be in direct violation of the policy and will be disciplined.  RAs will monitor and do room checks on a rotating basis.

 

Residence Hall Association

All students who live in the University's residence halls are members of the Residence Hall Association (RHA). It is a student-run organization which exists to encourage interaction and communication between the residence halls to enrich the lives of students through spiritual, educational and social activities.

The leadership of the RHA is made up of all hall council presidents, vice presidents, hall representatives and resident directors. The RHA  is lead by a student advisor and by hall council presidents. Additional information pertaining to the Residence Hall Association is available in a separate document.

Resident Directors and Resident Assistants - Job Descriptions

Detailed job descriptions for both positions may be reviewed in the Office of Student Development.

Resident Director Job Description

The resident director is available to provide guidance, help, and information. This person is able to lead resident activities, keep the confidence of the residents in his/her charge, help students overcome problems in adjusting to campus life, and give guidance relative to interpersonal relationships. A resident director is chosen because of his/her maturity, previous experience, leadership qualities, and rapport with the students.

The resident director is responsible for creating a climate conducive to the accomplishment of the institutional and student developmental goals and the holistic development of students. The resident director is responsible for the coordination, development, and maintenance of the residence hall. The resident director is supervised by the associate dean of students for residential life and the associate provost and dean of student development. The resident director is responsible for overall supervision of the residence hall and should be aware of and evidence concern for total campus welfare.

Resident Assistant and Night Resident Assistant Job Description

Qualifications:

At the time of selection, the applicant must be in at least his or her second semester of on-campus living, have a cumulative GPA. of 2.5 or better, be a full-time student and must have a genuine interest in working with and helping people. Permission is needed from the associate provost and dean of student development to take more than 16 hours or less than 12 hours.

Function:

It is our philosophy that residence hall life plays a major role in the educational process of our students. Supervised residence halls provide a living environment in which students develop a strong sense of community, receive encouragement, caring support and guidance, and are given opportunity to serve others. Working with the Office of Student Development, each residence hall is supervised by a resident director, who is assisted by student resident assistants. Together this staff seeks to identify and meet students' needs through individual counseling, group activities, Bible studies, and educational programming.

Supervision:

The resident assistant receives supervision from the resident director, and ultimately from the assistant dean of students for residential life and the associate provost and dean of student development.