Office Manager

Position Description

The office manager position is a regular full-time exempt 12-month yearly function which reports to the Director of the Graduate Counseling Program.

Qualifications

• Excellent attention to detail
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Experienced with Word, Excel, and has the ability to master management systems
• Strong technology skills
• Strong organization and time management skills
• Works collaboratively and cooperatively with others
• Ability to maintain confidentiality
• Master’s degree preferred
• Not enrolled in Trevecca’s Graduate Counseling Program

Responsibilities

• Prime administrative resource for applicants, students, staff, faculty & adjuncts
• Office liaison to other university departments (i.e. Financial Services, Admissions, ITS, Marketing, Maintenance)
• Maintains applicant and current student records in management systems
• Assists with accreditation assessments
• Tabulates FTE Data semester reports
• Monitors registration, grades, and academic status of students
• Co-creates/updates semester schedules, prospective class offerings, and projected class dates with director
• Prepares and facilities comprehensive exit exams
• Manages contracts and pay authorizations for master’s and doctoral faculty, adjuncts, dissertation committees
• Hires and supervises student worker(s)
• Manages interview schedules for applicants
• Determines admissions decisions with director
• Updates materials and presents at new student orientation with director
• Works directly with the Graduate School (GRAE) ensuring admissions records are updated
• Manages course and program evaluations
• Maintains program and faculty SharePoint Communication Sites and Graduate Counseling Program webpages
• Schedules rooms and other facilities needed for classes/events; secures reservations as needed (i.e., for a special speaker, catering for an event, etc.).
• Submits check requests and expense reports
• Records minutes for Graduate Counseling program meetings
• Works with the Coordinator of Disability Services as needed
• Maintains inventory of office supplies (supplies can include assessment materials, desk copies for instructors, office supplies, etc.)
• Updates program forms and other documents as needed
• Assists as needed at Commencement each spring semester.
• Performs all other duties and responsibilities as requested by director.

Interested parties who are in agreement with the mission and values of Trevecca Nazarene University should send a current resume to Slahey@trevecca.edu .  Please label the subject line of email as Office Manager Position.