This academic year, we’ll be calling for you to live out the pledge detailed in our Trevecca Community Commitment: to protect yourself, to love your neighbor and to care for our campus community. Doing so will call for some changes to our residential life policies and procedures, including move-in procedures, personal travel and more.
Fall 2020 New Student Move-In
As part of the Trevecca Community Commitment, we want to act in ways that protect you and your family as well as the greater Trevecca family, even when you’re moving in! We’ve developed a color-coded move-in plan for new students that’s designed to support a safe and healthy environment on our campus.
So, what does it mean for you?
New Student Move-In is scheduled for Aug. 11-12 and will be broken into four distinct time blocks. These time blocks allow for social distancing but also make it possible for roommates to move in at the same time—so you’ll be able to create your living space together.
New students will move in on their assigned date and time, except for those who are part of an approved early arrival group. The Office of Admissions has already sent an email informing new students and their families of their assigned check-in date and time. Every new residential student will also be able to see their move-in date and time on their Student Development Gateway screen at TNU4U.
We’ll also ask you to follow a few guidelines, all part of our pledge to keep the Trevecca community safe and healthy:
- Students moving onto campus may bring up to two family members/guests to assist them in moving into their residential assignments.
- Each member of the group will be asked to wear a face covering and observe social distancing guidelines in place on that date. Notices will be placed on campus and in buildings detailing the recommended guidelines at that time. Currently, local guidelines and/or mandates require guest to wear a face covering and practice social distancing when possible (six feet apart from others).
- Your assigned time block has a set beginning and end time. We ask that all moving be done within that time and that guests leave the building by the end of the time block.
- Our residence life and campus staff will take care to regularly clean areas that are commonly used during the move-in process, such as door handles, tabletops, handrails and more.
Spring 2021 Move-In
Residential students are invited to return to campus beginning Jan. 10. Select groups, such as student leaders or athletes may return earlier. Out of an abundance of caution and in light of local COVID-19 case counts, we are adding additional requirements. These actions should be taken prior to arriving for the Spring 2021 semester:
- Please make every effort to quarantine 10 days prior to your return to campus.
- All traditional undergraduate (both residential and commuter) students must be tested for the virus at least 72 hours prior to their return to campus and upload the results. Please consult the U.S. Department of Health and Human Services site for more information about testing sites in your area. A negative test result must be submitted to return to campus.
- Returning commuter students (traditional undergraduate) are being asked to begin remotely on Jan. 13. Returning commuters can return to in-person classes on Jan. 19 with a negative test result at least 72 hours prior to their expected return date to campus. Please consult the U.S. Department of Health and Human Services site for more information about testing sites in your area. A negative test result must be submitted to return to campus.
- All traditional students (commuters and residential) should log in to TNU4U and upload their negative COVID test to the Student Development Gateway portal prior to arriving on campus. In the Gateway, select the applications tab and upload your test results to the "Negative COVID Test" application. Contact your resident director or the Center for Student Development with any questions regarding this process.
- If you have tested positive for coronavirus in the last 90 days, please contact our Trevecca Clinic and provide a copy of your test result by emailing email@example.com. A negative COVID-19 test or clinic confirmation will be required prior to returning to your residential hall assignment.
|If you plan to arrive on campus on:||Test on or after this date:|
|Saturday, Jan. 9, 2021||Wednesday, Jan. 6, 2021|
|Sunday, Jan. 10, 2021||Thursday, Jan. 7, 2021|
|Monday, Jan. 11, 2021||Friday, Jan. 8, 2021|
|Tuesday, Jan. 12, 2021||Saturday, Jan. 9, 2021|
|Tuesday, Jan. 19, 2021||Saturday, Jan. 16, 2021|
Please don’t wait until the last minute to schedule your test. Tests must be taken within 72 hours prior to your return date and you will need to allow time for results to be processed, so it will be best to take your test early in the 72-hour window.
Our ability to detect infections before populating our residence halls will allow us to mitigate rapid spread to start the semester. Interactions with roommates and suitemates will be safer if we can start off with minimal infections. This decision will also allow residential students to quarantine at home and learn remotely before traveling to campus.
Returning commuter students should plan to learn remotely until Jan. 19, when you can return to campus for in-person classes. If you plan to attend classes in person on Jan. 19, please test on or after Jan. 16, 2021. A negative test result must be submitted to return to in-person classes.
Those living within the same room, suite or apartment are considered to be a “home or family group.” While in your own home with your home or family group, you will not be required to practice social distancing. As a family group, students are encouraged to make their own choices regarding wearing face coverings out of respect for the needs of others in the family group.
Common Spaces and Residence Hall Lobbies
In common spaces within residence halls, students should practice social distancing when possible (six feet of space) and wear a face covering in common spaces. These include residence hall lobbies, hallways, study rooms, chapels, computer rooms and laundry rooms.
Hard surfaces in common areas will be sanitized on a regular schedule. For convenience, sanitation supplies will be provided in each laundry room for use by students to wipe down the specific units they touch. Laundry facilities and common spaces will be regularly sanitized. For your convenience, signage will indicate the number of people allowed in common spaces throughout the residence halls.
Student Personal Travel
Students are strongly discouraged from traveling during the semester. However, if travel is necessary, students should take every precaution while away from campus and self-monitor carefully for illness for 14 days following their return to campus.
Travel does have significant implications for the health of the community. Please use every precaution for the health and safety of fellow community members, keeping in mind that all travel introduces risk. Whenever possible, students are encouraged to ride alone or only with those in their home or family group.
Some changes are necessary for on-campus living in light of the pandemic. As we walk into this new academic year and the “next normal,” we ask that you carefully read and comply with the following guidelines.
- Due to the many changes in our processes and procedures, we will strongly encourage students to take on personal responsibility for themselves and in caring for one another. As the Trevecca Community Commitment details, it is our hope and expectation that we can build a sense of unity and community through this process and approach during a time of so much change and uncertainty.
- Residence Life staff will conduct virtual room/apartment health and safety checks (clean room checks) to ensure that personal living areas are kept clean and safe.
- In an effort to assist you in keeping your personal living spaces clean—which is an important way we can keep each other healthy during the semester—cleaning supplies will be provided for your use. We also encourage all residential students to bring their own supply of disinfectant wipes, hand sanitizer, cleaners/sprays for use in their rooms/apartments.
- There will be no nightly room checks in the residence halls. While residential students are strongly discouraged from staying off campus overnight during the semester, you must notify Residence Life staff if you choose to do so. Students should take every precaution while away from campus and self-monitor carefully for illness for 14 days following their return to campus.
- Curfew in the residence halls will continue to be 12 midnight (Sunday through Thursday) for freshman students and 2 a.m. for all other residence hall students. Night RAs will continue to be available from 7 p.m. until 2 a.m. or 4 a.m. in each of the residence hall lobbies. Night RAs will remind residents of social distancing guidelines, clean common areas regularly throughout their time on duty and be alert for health or safety issues, in addition to their normal duties.
- Signs will indicate the capacity of common area rooms. If individuals are not respecting social distancing guidelines, a staff member will inform the residents in the area and request cooperation.
- Outside visitors or guests will not be allowed in residence hall hallways outside of those permitted on Move-In Day or University personnel. Additionally, overnight guests will not be permitted during the fall semester.
- We will be suspending open house visitation in our residence halls and apartments until state and local restrictions are lifted. This is an important way we can limit the spread of the virus and protect each other as part of a campus community.
- Fire and tornado drills will be planned, and students will be encouraged to practice social distancing and wear face coverings during these drills. Meeting areas around each building will require social distancing as the buildings are emptied.
- Laundry rooms will be sanitized on a regular basis by the Res Life staff, with help from SSC, the University’s custodial partner. Cleaning supplies will be available in each laundry room for residents use to wipe down the specific units that they touch.
- Residence Life staff will wipe down hard surfaces in their buildings and assigned floors on a regular basis. Items would include computers keyboards, copiers, door handles, handrails, tabletops, and more.
- Depending on campus protocol, the water fountains in the residence halls will not be turned on. Water-fill stations will be available.
- Mandatory meetings at the beginning of the semester must follow CDC guidelines for distancing and face coverings. This may require that meetings be held in smaller groups, on a floor-by-floor or breezeway basis rather than one meeting for everyone in the building.
Students are encouraged to bring their own water bottles to limit usage of water fountains. Traditional water fountains will be turned off. Water-fill stations will be open and available for use with good hygiene.
Hygiene and Respiratory Etiquette
Students are strongly encouraged to wash hands with soap and water for a least 20 seconds multiple times a day. If soap and water are not readily available, hand sanitizer may be used. Students should cover coughs and sneezes with the inside of the elbow or a tissue. In addition, students should sanitize phones and laptops daily.
Face coverings should be worn at all times in common spaces on campus. Two face coverings will be provided for each residential student. All non-University issued face coverings worn must align with the University dress standard.
All students are expected to perform daily health screenings and temperature checks prior to exiting the residential hall each day. Students must self-report each day using Campus Clear, a daily self-screening app.
To get started, download the app from the app stores (Apple App Store, Google Play, Web Access). Please make sure you enable notifications from the app. There will be one notification each day to prompt you to take the self-screening survey. Once you’ve downloaded Campus Clear, log in by entering your Trevecca email address. You’ll receive an email confirmation, and after clicking the confirmation link, you’ll have access to the app.
Thermometers and checklists for students will be provided for convenience. Residential students must immediately report temperatures greater than 100.4 Fahrenheit or any COVID-19 symptoms to the Trevecca Clinic at (615) 248-1261.
The University will be conducting COVID-19 contact tracing on campus.
It’s important to understand that exposure means that you have spent more than 15 minutes with someone who has tested positive for COVID-19 at a distance of six (6) feet or less.
If students are exposed to the virus, they are expected to report their exposure to the Trevecca Clinic and Residence Life staff. Students should monitor their temperature closely and report any symptoms as soon as detected.
Any student who has been exposed directly to COVID-19, as defined by the CDC or state/local health authority, should quarantine for a minimum of 10 days. At student’s discretion, they may obtain a negative PCR COVID test at an off-campus testing facility on or after Day 7 of quarantine. Documentation of test results must be provided to the Trevecca Clinic for quarantine period to end prior to 10 days.
Students will be required to relocate and quarantine from their permanent residence (go remote) if they are exposed to or test positive for COVID-19. Exceptions will be made for international students and anyone requiring a drive more than 420 miles from campus. If students are unable to relocate to their permanent residences, Trevecca will consider other options to the degree that they are available and reasonable. At their permanent residences, students will have the ability to continue their classes remotely.
The decision to relocate students to their permanent residence for any necessary quarantine or isolation involved the consideration of the following factors:
- Per guidance of medical professionals, students will not be able to quarantine or isolate in their current shared housing assignments.
- In light of the returning residential population, students who are quarantining or isolating must move to a separate location. This decisive action will help decrease the potential spread of COVID-19.
- This measure will assist in the University's efforts to mitigate the potential exposure for other members of the Trevecca community, which includes residence life professionals, professors and other students.
Once the student is no longer experiencing symptoms, he or she will be required to pass a screening test before returning to campus.
Students who experience COVID-19 symptoms should immediately contact Residence Life staff members and notify the Trevecca Clinic at 615-248-1261, where the staff will make care recommendations. Students will stay in isolation until determined they are no longer sick, receive a negative test result, and are no longer experiencing symptoms. Trevecca Clinic and Res Life staff will coordinate with Trevecca's food service provider to deliver meals to the door of students who are isolating on campus and notify them of the delivery via text. The Trevecca Clinic staff will closely monitor students’ conditions, checking in daily or more often if necessary. When possible, students should continue classes remotely while in isolation.
During the Spring 2021 semester, residential and commuter students must be tested at least 72 hours prior to their arrival on campus in January 2021 and upload results. Please consult the U.S. Department of Health and Human Services site for more information about testing sites in your area. Students living in Tennessee can visit sites in their area prior to returning to campus. More information here. A negative test result must be submitted in order to return to campus.
All traditional students (commuters and residential) should log in to TNU4U and upload their negative COVID test to the Student Development Gateway portal prior to arriving on campus. In Gateway, select the applications tab and upload your test results to the "Negative COVID Test" application. Residential students, please contact your resident director or the Center for Student Development with any questions regarding this process.
If you have tested positive for coronavirus in the last 90 days, please contact our Trevecca Clinic and provide a copy of your test result by emailing firstname.lastname@example.org.
During the course of the semester, the University will provide testing instructions to students who begin to exhibit symptoms or believe they have been exposed to an individual who has tested positive for COVID-19. Testing will be provided free of charge to students Monday through Friday through the Trevecca Clinic.