Trevecca’s mission statement emphasize that we are a Christian community. Clearly, community is at the core of who we are at Trevecca—and a global pandemic can’t change that. Things will look a little different on campus this semester, but the things that set Trevecca apart—our community, heritage and commitment to you—remain the same. We’ll face COVID-19 the same way our campus community has faced numerous problems throughout our 119-year history: together.
The Back Home to the Hill Plan is our comprehensive plan to keep our campus community safe in the midst of the COVID-19 pandemic.
To protect the health and safety of the Trevecca community, we will:
- Practice personal responsibility, putting others before ourselves.
- Implement personal health and safety guidelines.
- Enact community health guidelines and adapt campus spaces.
- Offer educational options that meet our students and faculty where they are.
- Anticipate and plan for contingencies.
Much forethought and research have shaped this plan, but it is impossible to guarantee an environment that’s completely free of COVID-19 at this point. Until there is a vaccine, we must take steps to protect ourselves and our neighbors. It is our hope that every member of the Trevecca community—students, faculty and staff—will take personal responsibility for their own health and safety and act in a way that honors our commitment to community and respects the needs of others.
As we prepare for the Fall 2020 semester, we’ve consulted a number of recommendations and guidelines regarding best practices for colleges and universities in light of the COVID-19 pandemic. These include:
- Mayor John Cooper’s Roadmap to Reopening Nashville
- Gov. Bill Lee’s Tennessee Pledge: Reopening Tennessee Responsibly Plan
- Tennessee’s Access Guidelines for Higher Education
- American College Health Association Guidelines: Considerations for Reopening Institutions of Higher Education in the COVID-19 Era
- Centers for Disease Control and Prevention
With these recommendations in mind, we have worked to create a plan that fits the unique needs of our campus while also protecting the health and safety of our community.
Phased Return Schedule
Out of an abundance of caution, we believe it best to implement a phased strategy for repopulating campus. A gradual return to campus will allow us more density control over the next couple of weeks. Our phased return to campus is as follows:
- Traditional undergraduate student leaders (traditional undergraduates) returned on Aug. 3 and will be instrumental in planning for the fall semester.
- Traditional undergraduate freshmen and transfer students (both residential and commuters) will begin arriving on campus Aug. 11 with staggered check-in and move-in times. New students should arrive on campus according to their assigned color block time, previously communicated via email.
- Traditional undergraduate students who are returning residential students are scheduled to arrive beginning on Aug. 13 and will go through their own staggered move-in process.
- Traditional undergraduate students who are returning commuter students: We are requesting that you (those who chose to attend in-person) go remote until returning to campus on Aug. 24.
- School of Graduate and Continuing Studies students (degree-completion and graduate ) will remain fully remote until the end of August. Program directors will communicate via email expected start dates for specific programs to students in those programs. In-person classes for some programs are expected to start during the week of Aug. 27.
To protect the health and safety of the Trevecca community, we will practice personal responsibility, putting others before ourselves. This means we:
Require a series of health protocols.
Students, faculty and staff will practice health and safety protocols designed to protect themselves as well as their neighbors.
- Protocols include wearing face coverings in most indoor settings and when social distancing cannot be maintained, bringing water bottles to limit usage of drinking fountains, disinfecting shared academic equipment between uses, practicing hygiene and respiratory etiquette and more.
- All students attending classes on campus are expected to perform daily health screenings and temperature checks prior to coming to campus or leaving their on-campus residence. Traditional undergraduate students must self-report each day using this link: Trevecca.edu/selfscreening. Non-traditional and graduate students attending in-person classes must report using this link: Trevecca.edu/SGCSselfassessment.
- Trevecca is abiding by Nashville's mask mandate, Public Health Order 8, issued by the Metro Public Health Department on June 29. Exceptions are listed in Section II of the public health order, stating that a face covering is not required when riding alone in a car, working alone in a separate office, while engaged in outdoor exercise and more. Face coverings must be worn outside, especially when social distancing cannot be easily maintained.
Adapt ENCOUNTER + Orientation to minimize the risk of COVID-19 transmission.
- Officials will clearly communicate expectations and safe practices for first-year student events and programming prior to the events or the start of the semester.
- New student Orientation will be held Aug. 13-16..More details will be emailed directly to all students regarding the orientation schedule.
Adapt new and returning student move-in processes.
- New students will be assigned a move-in time on Aug. 11 or 12. The Office of Residential Life will contact students with more details about move-ins.
- Returning student move-in days will be staggered beginning Aug. 13. More details will be sent to returning students from the Office of Residential Life.
- Move-in dates for returning student-athletes of fall sports begin on Aug. 8. Student leaders, student workers, international students, and participants of other programs approved for early arrival will be notified regarding their move-in date by email@example.com.
- It is recommended that a maximum of two family members or guests accompany students during scheduled move-in times. All parents and guests are expected to follow the campus social distancing and face covering guidelines while on campus.
To protect the health and safety of the Trevecca community, we will implement personal health and safety guidelines. This means we will:
Establish clear plans for monitoring students who may be exposed to the virus or become ill.
- University will develop and clearly outline testing procedures as necessary.
- Students who are experiencing fever greater than 100.4 degrees Fahrenheit or symptoms of COVID-19 are expected to stay home or remain in their residence hall room. Residential students must immediately report temperatures greater than 100.4 degrees Fahrenheit or COVID-19 symptoms to the Trevecca Clinic at (615) 248-1261.
- Students should not participate in any on-campus activities while ill. Residential students should report symptoms to the Clinic. Residential students should also report symptoms to the Residence Life staff as soon as possible for meal delivery and living area health.
- Students who have been exposed to COVID-19 but are not exhibiting symptoms will self-monitor and report daily to Health Services.
- Students who test positive for COVID-19 must follow the current CDC guidelines as provided by the Trevecca Clinic at (615) 248-1261. This will include, but is not limited to self-monitoring, quarantine, isolation and testing.
- Students who test positive for COVID-19 will be contacted by the Davidson County Health Department for contact tracing from the date of onset of symptoms.
Outline a plan for isolation and quarantine.
- If students are exposed to the virus, they are expected to report their exposure to the Trevecca Clinic and Residence Life staff. Students should monitor their temperature closely and report any symptoms as soon as detected.
- Any student who has been exposed directly to COVID-19 as defined by the CDC or state/local health authority should quarantine for a minimum of 14 days. In addition, any student who tests positive for COVID-19 should isolate for 10 days or more until they are symptom-free as defined by the CDC or state/local health authority.
- Students will be required to relocate and quarantine from their permanent residence (go remote) if they are exposed to or test positive for COVID-19. Exceptions will be made for international students and anyone requiring a drive more than 420 miles from campus. If students are unable to relocate to their permanent residences, Trevecca will consider other options to the degree that they are available and reasonable. At their permanent residences, students will have the ability to continue their classes remotely.
The decision to relocate students to their permanent residence for any necessary quarantine or isolation involved the consideration of the following factors:
- Per guidance of medical professionals, students will not be able to quarantine or isolate in their current shared housing assignments.
- In light of the returning residential population, students who are quarantining or isolating must move to a separate location. This decisive action will help decrease the potential spread of COVID-19.
- This measure will assist in the University's efforts to mitigate the potential exposure for other members of the Trevecca community, which includes residence life professionals, professors and other students.
Once the student is no longer experiencing symptoms, he or she will be required to pass a screening test before returning to campus.
Work together to create a healthy environment.
- We will support healthy hygiene behaviors by providing adequate supplies, including soap, hand sanitizer containing at least 60 percent alcohol, tissues, disinfectant wipes, cloth face coverings and no-touch trash cans in residential halls and throughout campus. Cleaning supplies will be available in all lobby and classroom areas.
- Two reusable face coverings will be provided to each residential student with proper care instructions. Trevecca is abiding by Nashville's mask mandate, Public Health Order 8, issued by the Metro Public Health Department on June 29. Exceptions are listed in Section II of the public health order, stating that a face covering is not required when riding alone in a car, working alone in a separate office, while engaged in outdoor exercise and more. Face coverings must be worn outside, especially when social distancing cannot be easily maintained.
- Students are strongly discouraged from traveling out of state during the optimized semester. Students will follow state guidance on recommendations regarding out-of-state travel and quarantine. However, if travel is necessary, students should take every precaution while away from campus and self-monitor carefully for illness for 14 days following their return to campus. Students should avoid travel to COVID-19 “hot spots” as determined by the CDC.
- Students are encouraged to ride alone or with household members/living area members only whenever possible.
Adjust the academic calendar for the 2020-2021 academic year.
- Both semesters will follow a split semester schedule, dividing the semester and traditional undergraduate students’ course load into two halves. This plan creates flexibility while also allowing for greater social distancing in classroom settings. Most importantly, this split semester strategy makes it possible for us to safely offer in-person courses. More information.
- View the adjusted academic calendar.
The Fall 2020 semester will begin on Aug. 17 for traditional undergraduate students and classes will conclude on Nov. 23. Nov. 24 will be a day to move-out, return books and other end-of-semester tasks.
Classes will meet during the previously scheduled fall break (Oct. 12-13).
- The Spring 2021 semester will begin on Jan. 13 and end on May 5.
- Rather than a weeklong spring break, Break Days will be spread throughout the Spring 2021 semester to give students time to pause, reflect and process what they’re learning.
To protect the health and safety of the Trevecca community, we will enact community health guidelines and adapt campus spaces. This means we will:
Establish best practices for residence halls and on-campus apartments.
- Students with health conditions that place them at a higher risk of severe illness due to COVID-19 should contact Michelle Gaertner, associate dean of student success. She can be reached via email or at 615-248-1463.
- Students will maintain a social distance of six feet with a face covering in common spaces, including residence hall lobbies. Hard surfaces in common areas will be sanitized on a regular schedule.
Minimize risk in the dining hall and on-campus dining locations.
- Chartwells will provide food service options by staggering mealtimes, limiting seating density to account for social distancing, expanding dining areas, increasing to-go options and following CDC guidelines for food services.
- At Nineteen|01, the Hub and Tu Taco, students will maintain a social distance of 6 feet while in line. Students will eat at tables for two students per six-foot table or take their food to go.
Reallocate classroom spaces to allow for greater social distancing.
The split semester strategy ensures that:
- Fewer classes are taking place on campus at the same time, decreasing student traffic across campus and in buildings and limiting the potential exposure of faculty and students; and
- We can adjust classroom schedules and move to spaces that allow for greater social distancing.
Implement best practices in classroom settings.
- Classroom entry/exit procedures will be established.
- Cleaning supplies and disinfectants will be provided in each classroom for student and faculty use.
- Students and instructors should wear face coverings in the classroom and practice social distancing. We will use 50 percent capacity in all classroom settings.
Ready campus facilities.
- Campus facilities have been deep cleaned and disinfected in preparation for the return of students, faculty and staff.
- Cleaning schedules will be increased during the Fall 2020 semester.
Recognizing that there will be factors outside our control that arise during the Fall 2020 semester (such as students or instructors needing to self-isolate or students who may feel uncomfortable returning to campus), we will:
- Work with faculty members to create flexible course offerings that include courses designed specifically for on-campus, online and hybrid deliveries.
- All courses will be designed for both in-person and online instruction.
Implement a split semester strategy for the entire 2020-2021 academic year.
At a time when many universities are planning to offer only a portion of their classes on-campus in the fall, this plan gives us the greatest chance to safely offer face-to-face classes in the “new normal.” It also protects faculty members who may be at higher risk than traditional undergraduate students, helps create equity for students with little or no access to technology and creates opportunities for a variety of delivery options.
This plan includes:
- Dividing the Fall 2020 semester into two seven-week halves and the Spring 2021 semester into two eight-week modules for traditional undergraduate students.
- Students’ and faculty members' class loads will be split between the two halves so that both are only juggling two to three classes during each module.
- Fall Module 1 will begin on Aug. 17 and ended on Oct. 3, with final exams scheduled for Oct. 2-3.
- Fall Module 2 will begin on Oct. 6 and will end on Nov. 23, with final exams scheduled for Nov. 21 and 23.
- Some courses will run the entire semester. These will begin on Aug. 17 and finish on Nov. 23, with finals on Nov. 21 and 23.
- Spring Module 1 will begin on Jan. 13 and end on March 9, with final exams scheduled for March 8-9.
- Spring Module 2 will begin on March 11 and end on May 5, with final exams set for May 4-5.
- Several holidays and scheduled Break Days are planned for the Spring 2021 semester.
Spring 2021 Semester Holidays and Break Days
|Dr. Martin Luther King Jr. Day||Jan. 18|
|Break Day||Feb. 3|
|Break Day||Feb. 25|
|Semester Break Day||March 10|
|Break Day||March 23|
|Good Friday||April 2|
|Break Day||April 21|
What This Means for Students
- You will complete the same number of credit hours as you would during a traditional semester but will only take two to three courses during each module in the split semester strategy.
- The Trevecca Bookstore will deliver all of your books (for every class you will take during each seven-week half) at the beginning of the Fall 2020 semester. Books should be returned before leaving campus for the semester.
- Students in the School of Graduate and Continuing Studies will continue to follow their previously outlined schedules, taking one class at a time. If a change in this schedule should become necessary, program directors will communicate directly with students.
The Why Behind the Split Semester Strategy
- You’ll be able to practice greater social distancing in classrooms, protecting you and your instructor.
- Taking half of the curriculum means half of the exposure to students and faculty. It is a density control measure that still allows Trevecca to pursue a higher number of face-to-face classes.
- Most colleges and universities that are offering on-campus classes this year are moving a majority of those classes to online delivery. The split schedule strategy allows us to offer all traditional undergraduate courses in person in a manner that ensures the health and safety of students and faculty members.
- Should a second wave a COVID-19 force us to move to online instruction, this plan will help ease the stress of managing your entire course load online. You’ll be able to focus on half the curriculum at a time—and your professors will only carry half their load as well.
Because COVID-19 is a new virus and information regarding the response changes often, we must prepare for a number of scenarios. The COVID-19 Task Force and sub-committees have worked to develop a number of contingency plans based on situations or circumstances that may affect the 2020-2021 academic year.
- The University has implemented the split schedule strategy to create flexibility in delivery options, allow for greater social distancing in classroom settings and more.
- We will continue to monitor all guidelines and recommendations of local, state and federal health officials.
- University officials have examined and made plans regarding isolation and quarantine capabilities, health care and treatment options, testing procedures and back-up providers and vendors.
- We are continuing to invest in the work of the Center for Innovative Instruction as they help faculty members develop robust digital learning plans.