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Trevecca Brand Manual

Email Signature Guide

At Trevecca, we want to preserve a clear and professional presence in email. To this end, certain guidelines have been implemented to ensure all faculty and staff have email signatures that are cohesive, consistent and represent the University well.  The following are policies that are to be adhered to by all faculty and staff.
  • Prefixes
    No prefixes will be used. Instead, degrees will be listed after the name to signify a title.  
  • Degrees & Certifications
    As is common practice at colleges and universities, there are specifications when it comes to listing degrees. They will only be listed if: 
    • It is your highest degree
    • It is a graduate degree and above (no masters or below)
    • It is relevant to your position
    • Any other certifications subject to approval
  • Social Media Links
    There are no personal or 3rd party social media links allowed, only main Trevecca accounts.
  • Phone Numbers
    Phone number must be formatted as xxx-xxx-xxxx.
  • Additional Links
    No additional URLs in signature aside from trevecca.edu.

Access your signature

Click below to open your signature. When the signature opens in a new tab, press CTRL + A (command + A on mac) to select the whole signature then press CTRL + C (command + C on mac) to copy it.

Instructions to implement signature

If you use the Outlook website:

  1. Access your signature.
  2. Press CTRL + A (command + A on mac) to select the whole signature then press CTRL + C (command + C on mac) to copy it (note: copying via other methods may break the formatting).
  3. Open your Trevecca email at email.trevecca.edu and sign in.
  4. Navigate to Settings > Mail > Compose and Reply > Email Signature (or click here to go directly to the page).
  5. Click into the box and press CTRL + V (command + V on mac) to paste the signature.
  6. Update your name, title(s), department, and phone number(s).
  7. Click save.

If you use the Outlook desktop app (Windows PC):

  1. Access your signature.
  2. Press CTRL + A to select the whole signature then press CTRL + C to copy it (note: copying via other methods may break the formatting).
  3. Open Outlook and start a new email message.
  4. Click signature, then on signatures.
  5. Click new, then type a name for the new signature.
  6. Click into the text area and press CTRL + V.
  7. Update your name, title(s), department, and phone number.
  8. Under “choose default signature”, make sure your new signature is selected for “new messages” and “replies/forwards”.
  9. Click ok.
  10. Click save.

If you use the Outlook desktop app (Mac):

  1. Access your signature.
  2. Press command + A to select the whole signature then press command + C to copy it (note: copying via other methods may break the formatting).
  3. Open Outlook and press command + , (comma) to open preferences. (If this doesn’t work, click on Outlook in the menu bar at the top then on Preferences.)
  4. Click Signatures, then on the plus sign.
  5. Type a name for the new signature in the first box.
  6. Click into the main text area and press command + v to paste the signature.
  7. Update your name, title(s), department, and phone number.
  8. Close the window and click save.